Contract for the provision of a school holiday programme

South Staffordshire District CouncilcontractFind a TenderRef ocds-h6vhtk-059432Procurement Act 2023Concession contractSME suitableVCSE suitableclosed for bids

Estimated value

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

04 Sept 2025

Deadline 09 Oct 2025

Description

South Staffordshire District Council ("SSDC") operates four Leisure Centres. SSDC has a wish to provide a holiday programme to young people. In recent years an operator on behalf of SSDC has ran holiday activity programmes from 2 of the 4 centres. The Council is keen to continue these programmes and potentially expand to the other 2 facilities where possible. SSDC is now looking to test the market to ensure best value. As such, it is now looking to refresh and deliver an innovative and exciting new holiday programme. The programme will be delivered largely by utilising the dry side facilities however, some access to swimming pools can be arranged to accommodate activities. If pool(s) are used, then SSDCs adult/child ratios and NOP requirements must be observed. SSDC are looking for Ofsted registered Providers who can offer an exciting and innovative range of extended enrichment activities and courses for children and young people to participate in a wide range of enrichment, physical activity, sport and learn new skills. Provision must be in each school holiday as listed: • February Half Term (1 week) • Easter Holidays (2 weeks) • Whitsun (1 week) • Summer Holidays (generally 6 weeks) • October (1 week)

Scope

Reference
IA3713
Total value
£43,200 including VAT
Below the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Jan 2026 to 31 Dec 2027
Possible extension to 31 Dec 2028

At the Authority's entire discretion, the term may be extended by 12 months on the same terms for such period in accordance with the contract.

Main category
services
CPV classifications
55243000
Contract locations
West Midlands, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Qualityquality60.00%
Priceprice40.00%

Submission & procedure

Enquiry deadline
02 Oct 2025, 4:00 pm
Submission deadline
09 Oct 2025, 11:00 am
Submission address
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'. Please note Staffordshire County Council (SCC) are running this procurement on behalf of SSDC. SCC e-tendering system Proactis: https://supplierlive.proactisp2p.com Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IATBC. All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function. Please do not contact the Buyer direct.
Electronic submission
Yes
Procedure
Below threshold - open competition