Finance & Accounting System
Estimated value
£1
Awarded value
—
Suppliers
0
Lots
1
Published
09 Dec 2025
This is a preliminary market engagement notice
Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.
Description
ClwydAlyn are looking to appoint a suitably qualified and experienced vendor for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module. ClwydAlyn aims to identify a proven software solution and implementation partner capable of transitioning ClwydAlyn’s current financial processes onto a scalable, efficient, and future-ready platform. The new system must support organisational growth, improve data integrity, streamline end-to-end processes, and enhance financial reporting and analytical capabilities. There is no indicative budget associated with this PIN. At the time of the full tender suppliers must provide a full response that includes a clear, transparent, and comprehensive pricing model aligned with the scope of work and expected deliverables. ClwydAlyn currently operates the following core systems, which must be fully integrated with the new finance platform: Civica CX Housing & Assets Civica HR & Payroll KareInn / Civica-Coldharbour MAVIS (New Technology Group) – Mobile Works Order System This PIN is for information and early engagement only and is not a call for competition.
Scope
- Reference
- ocds-h6vhtk-05f1d3
- Total value
- £1 excluding VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 05 Apr 2026 to 05 Apr 2029Possible extension to 04 Apr 2030
The resulting contract will be awarded for 3 years initial term effective from April 2026, with an option to extend for up to two further periods of 12 months each (3 + 1 + 1 years).
- Main category
- goods
- CPV classifications
- 4844000048400000
- Contract locations
- Wales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | — | price | 40.00% |
| Quality response | — | quality | 60.00% |