Finance & Accounting System

ClwydAlyn HousingcontractFind a TenderRef ocds-h6vhtk-05f1d3Procurement Act 2023SME suitableplanning
View buyer

Estimated value

£1

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

09 Dec 2025

This is a preliminary market engagement notice

Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.

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Description

ClwydAlyn are looking to appoint a suitably qualified and experienced vendor for the selection, licensing, implementation, training, and ongoing support of a modern, integrated Finance and Accounting System, inclusive of a robust Procure-to-Pay (P2P) module. ClwydAlyn aims to identify a proven software solution and implementation partner capable of transitioning ClwydAlyn’s current financial processes onto a scalable, efficient, and future-ready platform. The new system must support organisational growth, improve data integrity, streamline end-to-end processes, and enhance financial reporting and analytical capabilities. There is no indicative budget associated with this PIN. At the time of the full tender suppliers must provide a full response that includes a clear, transparent, and comprehensive pricing model aligned with the scope of work and expected deliverables. ClwydAlyn currently operates the following core systems, which must be fully integrated with the new finance platform: Civica CX Housing & Assets Civica HR & Payroll KareInn / Civica-Coldharbour MAVIS (New Technology Group) – Mobile Works Order System This PIN is for information and early engagement only and is not a call for competition.

Scope

Reference
ocds-h6vhtk-05f1d3
Total value
£1 excluding VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
05 Apr 2026 to 05 Apr 2029
Possible extension to 04 Apr 2030

The resulting contract will be awarded for 3 years initial term effective from April 2026, with an option to extend for up to two further periods of 12 months each (3 + 1 + 1 years).

Main category
goods
CPV classifications
48440000
48400000
Contract locations
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Priceprice40.00%
Quality responsequality60.00%