Procurement of a clocking in system

City & County of SwanseacontractFind a Tender ↗Ref ocds-h6vhtk-06c604Procurement Act 2023SME suitableVCSE suitableactive

Estimated value

£94k

services

Awarded value

—

Suppliers

Lots

0 awarded

Published

08 Jul 2026

Deadline 07 Aug 2026

Description

This tender specification document outlines the requirements for the procurement of a clocking in system designed for approximately 200 + users and multiple terminals, with provision for future scalability. The purpose is to acquire a robust, secure, and fully cloud-hosted solution that leverages biometric authentication to streamline staff attendance management, enhance organisational efficiency, and ensure compliance with all applicable data protection and cyber security regulations.

Scope

Reference: CCS/25/216
Total value: £93,560 excluding VAT
£112,272 including VAT
Below the relevant threshold
Commercial tool: Standalone contract
Contract dates: 31 Aug 2026 to 01 Sept 2027
Possible extension to 01 Sept 2032
Up to 60 months extension
Main category: services
CPV classifications: 51000000
48000000
Contract locations: Wales, United Kingdom
Particular suitability: Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

Name	Description	Type	Weighting
Quality	Quality: 60%, broken down as— Presentation – software overview and key feature 20% Administrator roles and operational model 10% Hardware, terminals and connectivity 12% Implementation plan, training and service support 8% Relocation and scalability 5% Business Continuity 5%	quality	60.00%
Price	Total Price	price	40.00%

Submission & procedure

Enquiry deadline: 31 Jul 2026, 11:00 am
Submission deadline: 07 Aug 2026, 11:00 am
Submission address: https://etenderwales.ukp.app.jaggaer.com itt_125825 https://etenderwales.ukp.app.jaggaer.com/go/63466281019F4124B25E ↗
Electronic submission: Yes
Procedure: Below threshold - open competition