Ticketing and Membership Systems Services 2025

British Film InstitutecontractFind a TenderRef ocds-h6vhtk-05a8eeProcurement Act 2023active
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Estimated value

£1.2m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

06 Oct 2025

Description

This procurement is for the implementation of a ticketing & membership platform and integration with other in-scope systems. This platform is one of BFI’s business critical systems and is used to support a number of different ‘What’s On’ digital services. It is essential that we test the market and ensure that after 15 years, we select a platform fit for 2026 and beyond. The new platform needs to meet user needs who expect an intuitive, efficient, optimised and accessible experience and in line with other seamless experiences they have with other cinemas or venues. It needs to be robust and scalable during peak sales periods (something that has been an issue in the past). The new system will integrate with other services within the wider ecosystem and support the ongoing digital programme experience and content management system workstreams The Contract shall be awarded for 3 years with an option to extend for up to 7 years.

Scope

Reference
2025-423
Total value
£1,200,000 excluding VAT
£1,440,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
31 Aug 2026 to 31 Aug 2029
Possible extension to 31 Aug 2036

Up to 7 years

Main category
services
CPV classifications
30123100
30144200
42991230
50316000
72222300
72267000
Contract locations
London, United Kingdom

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Simple descriptionMost Advantageous Tender Quality 70 Price 30price

Submission & procedure

Enquiry deadline
23 Oct 2025, 11:00 am
Submission address
https://www.in-tendhost.co.uk/bfi/aspx/Home
Electronic submission
Yes
Procedure
Competitive flexible procedure