Westcountry Schools Trust Provision of HR System & Payroll Service
Estimated value
£1.1m
Awarded value
—
Suppliers
0
Lots
1
Published
24 Nov 2025
Description
1. This tender opportunity has been issued by Westcountry Schools Trust (“the Trust”) and Contractors are invited to tender for the provision of a HR System and Fully Managed Payroll Service (“the Service”).
Scope
- Reference
- WCST01.20
- Total value
- £1,050,000 excluding VAT£1,260,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 26 Feb 2026 to 25 Feb 2029Possible extension to 25 Feb 2033
the option of one further 2 year extension with a further option of two further one year extensions (3+2+1+1)
- Main category
- services
- CPV classifications
- 796310004845000079211110
- Contract locations
- IE053, Ireland
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Service Provision | Service Provision | quality | 20.00% |
| Service Delivery | Service Delivery | quality | 20.00% |
| Expertise?Experience | Expertise?Experience | quality | 10.00% |
| Quality of Service | Quality of Service | quality | 10.00% |
| Fully Inclusive Annual Service Cost | Fully Inclusive Annual Service Cost | cost | 30.00% |
| Implementation Cost | Implementation Cost | cost | 5.00% |
| Tables C-F Annual Service Costs for Different Employee Bandings | Tables C-F Annual Service Costs for Different Employee Bandings | cost | 5.00% |
Participation
Conditions suppliers must meet to bid.
A financial appraisal will be based upon a credit check Insurance a. Employer’s (Compulsory) Liability Insurance = £5m b. Public Liability Insurance = £10m c.Professional Indemnity = £1m d. Cyber Insurance = £1m
Provide upto 3 relevant previous contract examples. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity. Tenderers confirm they have or be committed to have in place at point of contract signature: 1) Be supported by ISO27001 or Cyber Essentials (or equivalent) accreditation. 2) Accredited with the Chartered Institute of Payroll Professionals (CIPP),Payroll Assurance Scheme or equivalent.
Submission & procedure
- Enquiry deadline
- 12 Jan 2026, 12:00 pm
- Submission deadline
- 12 Jan 2026, 12:00 pm
- Submission address
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100063&TID105322&B= ↗
- Electronic submission
- Yes
- Procedure
- Open procedure