Contract for Legacy Hardware Maintenance Contract

City & County of SwanseacontractFind a TenderRef ocds-h6vhtk-065a7bProcurement Act 2023SME suitableVCSE suitableactive
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Estimated value

Awarded value

Suppliers

1

1 SME

Lots

1

1 awarded

Published

13 May 2026

Description

We are seeking a supplier to provide break fix resolution to legacy hardware used by the City and County of Swansea as detailed in the specification. This will be a three year contract but there will be a reduction over the three years in the hardware requiring cover. A list of the current hardware requirement is provided, please note that the primary data centre in the Civic Centre is due to be closed March 2027. Most of the hardware at this site will be decommissioned but some (TBC) may be repurposed in alternative sites. Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. All bids will then be evaluated against that final hardware item list on a like for like basis.

Scope

Reference
CCS/25/331
Commercial tool
Standalone contract
Contract dates
31 Mar 2026 to 31 Mar 2029
CPV classifications
50300000
72000000
30000000
Contract locations
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
QualityQuality: 20%, broken down as— Flexibility in repayment options as council removes items from support 10% Ability to cover all items in schedule 10%quality20.00%
PricePrice: 80%, broken down as— Total 80%price80.00%

Participation

Conditions suppliers must meet to bid.

Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract.

Submission & procedure

Procedure
Below threshold - open competition

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

Contract start

Contract end

Awarded to