Fuel Management System

Leicester City CouncilcontractFind a TenderRef ocds-h6vhtk-05a768Procurement Act 2023SME suitableVCSE suitableactive
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Estimated value

Awarded value

Suppliers

1

Lots

1

1 awarded

Published

02 Dec 2025

Description

Leicester City Council have completed a tender exercise for the provision of a Fuel Management System (FMS) to monitor, control and report on fuel usage across its fleet of vehicles and machinery circa 850 vehicles and plant. The solution must be compatible and installed across multiple locations within the Leicester area. The system must enable secure fuel dispensing through authorised methods (e.g. RFID, vehicle tags), provide accurate, real-time tracking of fuel transactions and stock levels; and generate detailed reporting on fuel by vehicle, operator and site. It must also include configurable alerts (e.g. low fuel, anomalies) support environmental and audit reporting, and integrate seamlessly with existing council systems, including the fleet management system.

Scope

Reference
1020NMHOU
Commercial tool
Standalone contract
Contract dates
01 Mar 2026 to 28 Feb 2029
Possible extension to 28 Feb 2030

Initial term of three years with the option to extend for one further year

CPV classifications
48000000
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
QualityQuality 70%quality70.00%
PricePrice 30%price30.00%

Submission & procedure

Procedure
Below threshold - open competition

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

Contract start

Contract end