Finance system software including installation and ongoing support and maintenance

WARRINGTON & VALE ROYAL COLLEGEcontractFind a TenderRef ocds-h6vhtk-068b0aProcurement Act 2023SME suitableVCSE suitableclosed for bids
View buyer

Estimated value

£130k

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

24 Apr 2026

Deadline 08 May 2026

Description

We are looking for a replacement for our current finance system as the current system is coming to end of life for support. We would prefer to procure a cloud-based, off-the shelf finance system. The procurement includes a full implementation service to include environment setup, configuration, testing, training and mobilisation, leading to a planned go-live of 1 October 2026. The contract will run for 3 years, with two optional extensions of up to 1 year each (1+1). The requirement covers software subscription, hosting, support, maintenance and all services needed to implement and operate the finance system throughout the term.

Scope

Reference
ocds-h6vhtk-068b0a
Total value
£130,000 excluding VAT
£156,000 including VAT
Below the relevant threshold
Commercial tool
Standalone contract
Contract dates
30 Sept 2026 to 30 Sept 2029
Possible extension to 30 Sept 2031

Extensions of up to 2 12 month extensions are possible

Main category
goods
CPV classifications
48442000
48443000
48444000
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Functional fit and qualityquality40.00%
Priceprice35.00%
Social Valuequality5.00%
Presentation and system demonstrationquality20.00%

Submission & procedure

Enquiry deadline
01 May 2026, 10:59 pm
Submission deadline
08 May 2026, 2:30 pm
Submission address
https://www.wvr.ac.uk Submit to the following email address: finance@wvr.ac.uk Ensure that the subject within the email states FINANCE SYSTEM TENDER
Electronic submission
Yes
Procedure
Below threshold - open competition