The Mercian Trust Outsourced Payroll Service and HR and Payroll System

The Mercian TrustcontractFind a TenderRef ocds-h6vhtk-06c830Procurement Act 2023SME suitableVCSE suitableactive

Estimated value

£400k

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

10 Jul 2026

Deadline 26 Aug 2026

Description

The Trust is procuring a fully integrated solution comprising both a cloud-based HR and Payroll software system (HRIS) and a fully outsourced payroll service, delivered by a single supplier.

Scope

Reference
CA18209
Total value
£400,000 excluding VAT
£480,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
31 Mar 2027 to 31 Mar 2030
Possible extension to 31 Mar 2032

Extensions allowed: Yes (2 x 12 months)

Main category
services
CPV classifications
79631000
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
PricePriceprice40.00%
Social Value Additional / Value-Added FunctionalitySocial Value Additional / Value-Added Functionalityquality10.00%
Customer Requirements Customer Requirementsquality50.00%

Participation

Conditions suppliers must meet to bid.

In the first instance, candidates should register with multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A Selection Questionnaire (SQ)must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Submission & procedure

Enquiry deadline
24 Jul 2026, 11:00 am
Submission deadline
26 Aug 2026, 11:00 am
Submission address
To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.
Electronic submission
Yes
Procedure
Open procedure