Computer Aided Facility Management Software (CAFM) System Service Provision.
Estimated value
—
Awarded value
—
Suppliers
1
Lots
1
Published
16 Jan 2026
Description
Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate. BCU currently has approximately 50,000 live assets it needs to manage and maintain. To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system. Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following: Space and workplace management Asset management Reactive and planned preventative maintenance Operational facility services Room reservations Help Desk solutions
Scope
- Reference
- FM241
- Commercial tool
- Standalone contract
- Contract dates
- 01 Aug 2025 to 31 Jul 2028Possible extension to 31 Jul 2030
2 x 1 year optional extensions are available
- CPV classifications
- 7251000072514000725141007251420072514300
- Contract locations
- West Midlands, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| System Specific Requirements Questionnaire | Long criteria description | quality | 32.00% |
| Quality Questionnaire (added value of service) | Long criteria description | quality | 32.50% |
| Overall System Cost | Long criteria description | price | 30.00% |
| Rate Card for Key Staffing | Long criteria description | price | 5.50% |
Participation
Conditions suppliers must meet to bid.
Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor. Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels: Public Liability Insurance £5M for each and every incident Professional Indemnity Insurance £5M for each and every incident Employer’s Liability Insurance Minimum statutory limit (£5M) as laid down by legislation Product Liability Insurance £5m per incident Assessed Via completion of a Procurement Specific Questionnaire (PSQ) document. Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK.
Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025. Or be able to demonstrate similar capabilities and competence. Assessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies. Bidders are required to have one of the following Cyber qualifications: Cyber Essentials Certified Cyber Essentials Plus Certified ISO27001 accreditation
Submission & procedure
- Procedure
- Open procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
—
Award date
15 Jan 2026
Contract start
01 Mar 2026
Contract end
01 Mar 2029