The provision / supply of an e-Catalogue and e-Procurement Solution
Estimated value
£1.5m
Awarded value
—
Suppliers
0
Lots
2
Published
14 Apr 2026
Description
WWU currently uses the Proactis e-Catalogue system and the Jaggaer e-Tendering system for its current procurement 'upstream' processes. Both the applications, Proactis and Jaggaer (formerly known as Bravo), have been in use for over 10 years. Both systems are being considered for replacement and form two separate lots within a single tender. The new solutions will allow for greater insight of procurement and supply chain management and compliance to support wider WWU accreditations. These functions serve distinct business objectives and, for the purposes of this procurement event, are organised into two primary areas of commercial service: Lot 1 - e-Catalogue services Lot 2 - e-Procurement (tendering) services
Scope
- Reference
- WWU1316
- Total value
- £1,500,000 excluding VAT£1,800,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 01 Jan 2027 to 31 Dec 2031Possible extension to 31 Dec 2036
Contract Duration: The agreement will be established with a core contract length of 5 years plus 5 x 1 year options for extensions (1 + 1 + 1 + 1 + 1 years), subject to performance and business need.
- Main category
- services
- CPV classifications
- 4849000079418000
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| WWU Requirements Compliance Declaration | Pass/Fail | quality | — |
| SAP Integration | Pass/Fail | quality | — |
| Custom Coding Structure | Pass/Fail | quality | — |
| Warehouse Item Reservation | Pass/Fail | quality | — |
| Multi Supplier SKUs | Pass/Fail | quality | — |
| Functional Capability | 25% | quality | — |
| Implementation and Delivery | 8% | quality | — |
| User Experience | 10% | quality | — |
| Supplier Capability and Technical Solution Overview | 13% | quality | — |
| Reporting and Monitoring | 8% | quality | — |
| Integration and Data Management | 8% | quality | — |
| Cyber Security | 8% | quality | — |
| Training and Support | 5% | quality | — |
| Release and Change Management | 5% | quality | — |
| Supplier Catalogues | 10% | quality | — |
| Price | 45% | price | — |
| Commercial Compliance | 5% | price | — |
| WWU Requirements Declaration | Pass/Fail | quality | — |
| Functional Capability and Procurement Lifecycle | 13% | quality | — |
| Implementation and Delivery | 5% | quality | — |
| User Accounts | 5% | quality | — |
| Contract Management Lifecycle | 10% | quality | — |
| E-Sending Capabilities | 10% | quality | — |
| Supplier Data Management | 8% | quality | — |
| User Experience | 5% | quality | — |
| Audit Trails | 8% | quality | — |
| Reporting | 5% | quality | — |
Submission & procedure
- Submission address
- You will need to register at the link below, to access the procurement portal. Then contact wwuprocurement@wwutilities.co.uk for access who will give you access to the documentation. https://sourcing4wwu.ukp.app.jaggaer.com/web/error.html?_ncp=1770306959742.601743-1
- Electronic submission
- Yes
- Procedure
- Competitive flexible procedure
Lots · 2 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | E-Catalogue | £500k | active |
| 2 | E-Procurement | £1.0m | active |