PRO0919 Integrated Housing Management System
Estimated value
—
Awarded value
—
Suppliers
0
Lots
1
Published
29 Apr 2025
This is a preliminary market engagement notice
Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.
Description
Your Housing Group (YHG) are seeking to replace its existing software for housing management, asset management and repairs management and are seeking a new fully integrated system. This will include options to support Fix360, the YHG internal repairs and maintenance contractor, using integration to existing systems, or potential replacement options. The aim is to efficiently consolidate and integrate solutions, onto a modern Cloud based platform to leverage efficiencies and increase customer satisfaction. Responsive browser presentation will be expected, to free staff to be more mobile and work more flexibly wherever required, on schemes, within offices or accessing systems securely from home. One other key goal is to provide excellent self-service facilities for tenants and other customers, whenever needed or desired. A Digital First and Cloud methodology is being pursued, across YHG. This makes the most of ICT investment, while potentially enabling staff to have access to solutions and applications, wherever they have connectivity. Cloud delivered applications proposed, will be expected to enforce high standards of Penetration Testing and compliance/adherence to the Cloud Security Principles.
Scope
- Reference
- PRO0919
- Total value
- £6,000,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 01 Nov 2025 to 31 Oct 2030Possible extension to 31 Oct 2035
5 year initial period with the following potential extension periods: Extension 1: 3 years Extension 2: 3 years Extension 3: 2 years Extension 4: 2 years Maximum total contract length if all extensions taken out is 15 years.
- Main category
- goods
- CPV classifications
- 48000000
- Contract locations
- North West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| YHG System Requirements | As set out in the tender documentation | quality | 50.00% |
| Price | As set out in the tender documentation | cost | 30.00% |
| Method Statements | As set out in the tender documentation | quality | 20.00% |
Participation
Conditions suppliers must meet to bid.
YHG have set Legal and financial capacity conditions of participation. These are set out in the PSQ documentation.
YHG have set Technical ability conditions of participation. These are set out in the PSQ documentation.
The criteria used to select suppliers to tender are set out in the documentation, including the invitation to participate document and PSQ. Tenderers will be required to submit a PSQ, and any information requested within, a completed Tenderer Conflicts of Interest Declaration and 3x completed YHG PSQ Reference Forms from 3x customers, which will be assessed by YHG to determine their suitability to progress to the next stage of the procurement (plus any questions for Dialogue). This includes checking that Tenderers meet the conditions of participation detailed in the PSQ and are not on the Supplier Debarment List or determined to be excluded/excludable suppliers. All tenderers who pass all aspects of the PSQ will be taken through to the next stage of the procurement.