Hard Facilities Management Services

London Borough of SouthwarkcontractFind a TenderRef ocds-h6vhtk-064af3Procurement Act 2023SME suitableactive
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Estimated value

£35.0m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

25 Jun 2026

Description

The successful supplier will be required to deliver planned, reactive, statutory, and compliance-led Hard Facilities Management services across the Authority’s estate. The scope may include, but is not limited to, the following service areas: • Mechanical and electrical maintenance, including heating, ventilation, air conditioning, power, lighting, and associated systems. • Building fabric maintenance, repairs, minor works, and general building services. • Plumbing, drainage, water hygiene, and legionella control activities. • Statutory inspections, testing, certification, and compliance reporting. • Fire safety systems maintenance, emergency lighting testing, and associated compliance support. • Lift, access equipment, doors, gates, shutters, and specialist equipment maintenance where applicable. • Helpdesk, computer-aided facilities management support, performance reporting, and asset management. • Planned preventative maintenance, reactive response, emergency call-out, and lifecycle support. • Project works. • Social Value.

Scope

Reference
DN805727
Total value
£35,000,000 excluding VAT
£42,000,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Feb 2027 to 31 Jan 2032
Possible extension to 31 Jan 2034

The contract may be extended by up to 24 months.

Main category
services
CPV classifications
79993000
Contract locations
Lewisham and Southwark, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
QualityQuality method statements will be required as part of the tender submissionquality50.00%
PriceA Pricing Schedule will need to be completed as part of the tender submission.price40.00%
Social ValueA Social Value Submission Sheet containing Southwark Council social value measures will be completed as part of the tender submission.quality10.00%

Participation

Conditions suppliers must meet to bid.

As set out in the PSQ.

The criteria are set out in the Procurement Specific Questionnaire (PSQ) which is accompanied by a Supplier Selection Guidance document. Amongst other things the supplier should have a turnover in excess of £10m.

Submission & procedure

Enquiry deadline
13 Jul 2026, 11:00 am
Submission address
Both the completed PSQ submission and, for the shortlisted suppliers the tender submissions, must be made via the Proactis eprocurement system: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f546ba3e-e301-f111-813c-005056b64545 No other means of delivery is acceptable.
Electronic submission
Yes
Procedure
Competitive flexible procedure