Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

British Library BoardcontractFind a TenderRef ocds-h6vhtk-052a8eProcurement Act 2023SME suitableactive
View buyer

Estimated value

Awarded value

£500k

Awarded 14 Jul 2025

Suppliers

1

Lots

1

1 awarded

Published

15 Jul 2025

Description

The purpose of this tender is to procure a suite of brand-new digitisation equipment to support the high-quality, high-speed digital capture of a wide range of archival and heritage materials. The equipment required includes: •Two large-format line scanners (up to A0 size) for items such as newspapers •Six overhead line scanners suitable for documents such as journals •Four microfilm scanners capable of high-volume digitisation of various microfilm formats This contract also covers on-site maintenance services. The contract shall be awarded in its entirety to one supplier and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model as set out in the ITT documents. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=966125099

Scope

Reference
002642
Commercial tool
Standalone contract
Contract dates
04 Aug 2025 to 30 Sept 2028
Possible extension to 30 Sept 2035

Up to seven 12 month optional extensions taking the potential maintenance contract to ten years in total.

CPV classifications
38520000
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Costprice60.00%
Qualityquality40.00%

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£500k

Award date

14 Jul 2025

Contract start

03 Aug 2025

Contract end

30 Sept 2028