HR and Payroll Solution

South Staffordshire CollegecontractFind a TenderRef ocds-h6vhtk-05f6edProcurement Act 2023SME suitableclosed for bids
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Estimated value

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

16 Dec 2025

Deadline 26 Jan 2026

Description

South Staffordshire College (the Authority) operates 5 campus sites in South Staffordshire: Cannock College, Lichfield College, Rodbaston College, Tamworth College and TORC College. The objective of the procurement is to re-procure a HR and Payroll Solution to: Streamline and automate HR, people management and payroll operations. Ensure compliance with UK statutory requirements (e.g. PAYE, NI, pensions, HMRC submissions). Maintain high standards of data protection and information security in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR). Improve reporting, analytics, and decision-making capabilities. Please refer to the Invitation to Tender and associated Appendices for further information.

Scope

Reference
SSC25-01
Total value
£220,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
19 Apr 2026 to 19 Apr 2029
Possible extension to 19 Apr 2031

Option to extend for up to 12 months plus additional optional extension of up to 12 months.

Main category
services
CPV classifications
48100000
48450000
79631000
Contract locations
West Midlands, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
QualityPlease see the Invitation to Tender.quality70.00%
PricePlease see the Invitation to Tender.price30.00%

Participation

Conditions suppliers must meet to bid.

Please see the Invitation to Tender.

Submission & procedure

Enquiry deadline
12 Jan 2026, 12:00 pm
Submission deadline
26 Jan 2026, 12:00 pm
Submission address
All instructions on how to apply for and submit a tender are contained within the Invitation to Tender. It is the Tenderers responsibility to email an Expression Of Interest (EOI) to tenders@southstaffs.ac.uk before the deadline 12/01/2026 12:00 to ensure they receive the complete set of clarification questions and responses. If the Tenderer does not submit an EOI by the 12/01/2026 12:00 they WILL NOT receive the complete set of ALL clarification questions and responses. Only Offers submitted prior to the closing date and time to the email address tenders@southstaffs.ac.uk will be regarded by both parties as a bona fide Tender. Offers may be submitted at any time prior to the closing date and time specified. Offers received before the deadline will be retained unopened until the opening date. Any Offers received after the deadline may be rejected at the Authority's discretion. Please refer to the Invitation To Tender for further details.
Electronic submission
No
Procedure
Open procedure