Provision of HR & Payroll Software
Estimated value
—
Awarded value
£750k
Suppliers
1
Lots
1
Published
26 Mar 2026
Description
This tender opportunity was issued by The Harbour Schools Partnership ("the Trust") and Suppliers were invited to tender for the provision of a HR & Payroll Sofware ("the Service"). Full details of all contract requirements were given in Document 2. Specification of Requirement. The Trust was seeking an integrated HR & Payroll software solution that will manage all aspects of payroll, provide a centralised, efficient and compliant HR system, pension (TPS/LGPS) returns, reporting and meet all end of year (EOY) requirements. The Supplier will provide a flexible service, with a full breadth of support, staffed with suitably experienced personnel and have adequate resource in place to fulfil service requirements.
Scope
- Reference
- VMAT01.41
- Commercial tool
- Standalone contract
- Contract dates
- 10 Apr 2026 to 09 Apr 2030Possible extension to 09 Apr 2034
Option of 1 two year extension and a further 2 one years extensions (4+2+1+1)
- CPV classifications
- 481900004845000079631000
- Contract locations
- South West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Payroll calculations, variances and controls | — | quality | 3.00% |
| LGPS & TPS requirements | — | quality | 3.00% |
| Integrated HR – Payroll function | — | quality | 2.00% |
| Integrated with Trust Systems | — | quality | 2.00% |
| Trust Wide workflows and approvals | — | quality | 1.50% |
| Workflow automation and notifications | — | quality | 1.50% |
| Standard and custom reporting | — | quality | 1.50% |
| Trust reporting and dashboards | — | quality | 1.50% |
| Implementation Methodology | — | quality | 3.00% |
| Data migration and parallel runs | — | quality | 1.50% |
| User support and training | — | quality | 1.50% |
| Account Management | — | quality | 3.00% |
| Helpdesk and technical support | — | quality | 1.00% |
| Additional Services / Future Developments | — | quality | 1.00% |
| Client Satisfaction | — | quality | 1.00% |
| Quality Assurance - KPIs | — | quality | 1.00% |
| Evidence of Value-add Proposition | — | quality | 1.00% |
| Technical | — | quality | 30.00% |
| Table B Fully Annual Inclusive Service Cost | — | cost | 30.00% |
| Table A Implementation Cost | — | cost | 10.00% |
Participation
Conditions suppliers must meet to bid.
A financial appraisal will be based upon a credit check Insurance a. Employer’s (Compulsory) Liability Insurance = £5m b. Public Liability Insurance = £10m c.Professional Indemnity = £1m d. Cyber Insurance = £1m
Provide upto 3 relevant previous contract examples. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity. Tenderers confirm they have or be committed to have in place at point of contract signature: 1) Be supported by ISO27001 or Cyber Essentials (or equivalent) accreditation. 2) Accredited with the Chartered Institute of Payroll Professionals (CIPP),Payroll Assurance Scheme or equivalent.
Submission & procedure
- Procedure
- Open procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£750k
Award date
25 Mar 2026
Contract start
09 Apr 2026
Contract end
09 Apr 2030