Appropriate Adult Service

Portsmouth City CouncilcontractFind a TenderRef ocds-h6vhtk-067388Procurement Act 2023Light-touch servicesplanning
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Estimated value

£2.5m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

25 Mar 2026

This is a preliminary market engagement notice

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Description

Hampshire County Council in collaboration with Southampton City Council, Portsmouth City Council, Isle of Wight Council, and the Police and Crime Commissioner for Hampshire and Isle of Wight are looking to establish contracts with a single provider to deliver an Appropriate Adult Service for children and vulnerable adults across Hampshire, Southampton, Portsmouth, and the Isle of Wight The Service will provide persons acting as an Appropriate Adult (AA) for children and young people (in the absence of the parent, guardian or, if the child/young person is in the care of a local authority or voluntary organisation, a person representing that authority or organisation, or a Social Worker) and vulnerable adults (in the absence of a relative, guardian, other person responsible for their care or any appropriate friend or other suitable adult) in custody at a police station or other place. In the financial year 2023/24 the total usage was 10,350 hours across Vulnerable Adults and Children The Service will be required in Hampshire, Southampton, Portsmouth and the Isle of Wight. The Service will also provide Appropriate Adults for Separated Children who are requiring an age assessment to be undertaken by Children’s Services in situations where the age is in dispute. Requirements for Age Assessments are only relevant for Hampshire County Council. In the last 12 months the Council has had 80 age assessments where an appropriate adult was required. The successful supplier will be required to provide the services at the following locations; 1. All police stations / custody suites operational in the area of Hampshire and Isle of Wight Constabulary, including the main Custody Suites of Portsmouth, Southampton, Basingstoke, Newport and other community locations. 2. Other locations including Council offices for age assessments.

Scope

Reference
CS27242
Total value
£2,477,192 excluding VAT
£2,972,630.4 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
30 Jun 2026 to 30 Jun 2029
Possible extension to 30 Jun 2031

There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of £ 990,877

Main category
services
CPV classifications
85312310
Contract locations
South East England, United Kingdom

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Price criterion 1 (Lot 0)Price will be evaluated on a straight line between the parameters set in the pricing schedule. The Scores will auto populate so suppliers will know their score. Suppliers who exceed the cap will Fail and be excludedprice30.00%
Quality criterion 1 (Lot 0)Service Delivery - How will you deliver the service ensuring it meets the outcomes and aims of the service as detailed in the Service Specification, National Appropriate Adult Network Standards and current legislation?quality18.00%
Quality criterion 2 (Lot 0)Mobilisation Plan - Please provide a mobilisation plan covering from contract award to contract start date?quality8.00%
Quality criterion 3 (Lot 0)Safeguarding - How will you manage safeguarding risks and handle any suspected safeguarding issues in relation to service users and staff?quality12.00%
Quality criterion 4 (Lot 0)Service Model - Please describe the proposed model of service in relation to staffing of shifts, employment status of AA and the staffing structure.quality16.00%
Quality criterion 5 (Lot 0)Recruitment and Retention - Recruitment, management and training of Appropriate Adultsquality8.00%
Quality criterion 6 (Lot 0)Trauma Informed Approach and ACE - How will you ensure your service will be delivered in a way which recognises Adverse Childhood Experiences (ACE) and provides a Trauma Informed approachquality8.00%

Participation

Conditions suppliers must meet to bid.

The Supplier must have three years experience of delivering an Appropriate Adult service