Combined HR and Payroll SAAS Solution - Pre-market Engagement Notice
Estimated value
—
Awarded value
—
Suppliers
0
Lots
1
Published
31 Oct 2025
This is a preliminary market engagement notice
Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.
Description
Truro and Penwith College intends to run a Competitive Flexible Procedure for a combined HR and Payroll software-as-a-service solution, including implementation, data migration, integrations, training, and support. This pre-market engagement (PME) aims to: • Brief potential suppliers on the requirement and provide a forum for clarifications and Q&A. • Test proportional conditions of participation and specification assumptions. • Support a transparent, SME-friendly competition design. This is not a call for competition or a tender. No contract will be awarded from this notice. The intention is to issue a Tender Notice (UK4) shortly after the PME has been concluded. Further information is available from and expressions of Interest, to be involved in this pre-market engagement, are to be submitted via the following portal by 1600 hours on 14 November 2025: https://in-tendhost.co.uk/intendsharedservices/aspx/Home
Scope
- Reference
- HR-System-2025
- Commercial tool
- Standalone contract
- Contract dates
- 30 Mar 2026 to 30 Jun 2026
Initial Contract Period of 5 years with 3 possible extensions e.g. +1+1+1.
- Main category
- goods
- CPV classifications
- 48000000
- Contract locations
- South West England, United Kingdom
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Simple description | Assessment/Award Criteria Stage 1 – PSQ: The PSQ will be evaluated as Pass or Fail, criteria and scoring is detailed in the PSQ document accompanying this Notice Stage 2 – Full tender submission and evaluation: Following the PSQ stage, qualifying suppliers will be invited to submit a fully costed tender proposal. The authority will furnish invited suppliers with a full and detailed tender pack. Fully detailed assessment criteria and scoring will be provided at Stage 2. Evaluation will be carried out progressively in three phases, with each phase having specific criteria as detailed below: Stage 2a: • Written Tender Response - Score & weighting TBC • Responses from Specification Matrix - Score & weighting TBC • Alignment with Contractual requirements - Score & weighting TBC The College envisages inviting between 3-5 of the highest scoring bids (based only on quality) to participate in the next evaluation phase, The College reserves the right to lower or increase this number dependent on the quality of the bids received. Stage 2b: • Supplier presentation of proposed solution - Score & weighting TBC • Supplier product demonstration - Score & weighting TBC Scores from this phase are taken forward to the BAFO stage. Stage 2c (BAFO): • Implementation costs - Score & weighting TBC • Call Off Costs - Score & weighting TBC • Ad-Hoc consultancy costs - Score & weighting TBC • Total contract Lifetime cost - Score & weighting TBC This will include a review of Scores from 2a and 2b if the proposal is changed in BAFO prior to full scoring of each bid prior to final award decision. | price | — |