Holiday Activities and Food (HAF) Booking System
Estimated value
£250k
Awarded value
—
Suppliers
0
Lots
1
Published
03 Jul 2026
Description
The Council is seeking to appoint a suitably experienced and qualified Provider (the Provider) to deliver a cloud hosted booking system for the DfE funded Holiday Activity & Food Programme (HAF). It is anticipated that the contract will be for a period of 2 years with options to extend by up to 3 years. Any contract extensions will be dependent on DfE funding and subject to contract performance. The Council reserves the right to amend the scope of the support requirement for the extension periods.
Scope
- Reference
- Project 3672
- Total value
- £250,000 excluding VAT£300,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 01 Nov 2026 to 31 Oct 2028Possible extension to 31 Oct 2031
It is anticipated that the contract will be for a period of 2 years with options to extend by up to 3 years. Any contract extensions will be dependent on DfE funding and subject to contract performance. The Council reserves the right to amend the scope of the support requirement for the extension periods.
- Main category
- services
- CPV classifications
- 72000000
- Contract locations
- Yorkshire and the Humber, United KingdomYorkshire and the Humber, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | 60% | quality | — |
| Price | Price 30% | price | — |
| Social Value | Social Value 10% | quality | — |
Participation
Conditions suppliers must meet to bid.
The Minimum Financial Threshold is £100,000. Full details are in the tender documentation.
IT Security requirements detailed in tender documentation, including ISO/IEC 27001:2022 compliant or working towards accreditation and a PEN test undertaken by a CREST or CHECK registered company.
Submission & procedure
- Enquiry deadline
- 22 Jul 2026, 4:00 pm
- Submission deadline
- 03 Aug 2026, 12:00 pm
- Submission address
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106436&TID100111536&B= ↗
- Electronic submission
- Yes
- Procedure
- Open procedure