CSC25164 Holiday Activities and Food Programme (HAF) Open Framework
Estimated value
—
Awarded value
£312k
Suppliers
16
Lots
5
Published
23 Feb 2026
Description
Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2026. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday. Torbay Council are procuring an open framework of providers for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE
Scope
- Reference
- CSC25164
- Commercial tool
- Standalone contract
- Contract dates
- 02 Apr 2026 to 02 Apr 2027
- CPV classifications
- 552430008530000098000000
- Contract locations
- South West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Method Statements | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. | quality | 70.00% |
| Price | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for this lot. | price | 30.00% |
| Price | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for Lots 1-4 and £75 per child for Lot 5. | price | 30.00% |
| Method Statement | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. | quality | 70.00% |
| Price | Pricing for the first year of provision delivery. Capped at a maximum of £75 per child for this lot. | price | 30.00% |
Participation
Conditions suppliers must meet to bid.
Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Submission & procedure
- Procedure
- Open procedure
Award details· 5 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£136k
Award date
18 Feb 2026
Contract start
02 Apr 2026
Contract end
02 Apr 2027
Lots · 5 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Lot 1 - Torquay Based Sites | £1.4m | complete |
| 2 | Lot 2 - Paignton Based Sites | £1.4m | complete |
| 3 | Lot 3 Brixham Based Sites | £403k | complete |
| 4 | Lot 4 - Provision for 13-16 year olds | £403k | complete |
| 5 | Lot 5 - Provision for Children with Complex Send | £216k | complete |