Supply and Installation of Audio-Visual Devices
Estimated value
£300k
Awarded value
—
Suppliers
0
Lots
1
Published
13 Jan 2026
Description
The Trust is seeking experienced audio-visual providers to supply and install audio-visual devices in several of its schools
Scope
- Reference
- GLF-0018
- Total value
- £300,000 excluding VAT£360,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 24 May 2026 to 31 Aug 2027
- Main category
- goods
- CPV classifications
- 32321200
- Contract locations
- London, United KingdomLondon, United KingdomSouth East England, United KingdomSouth East England, United KingdomSouth East England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| TQQ01 - Proposed Solution | Describe how the proposed AV equipment solution matches the Trust's specification and what quality assurance measures you employ to ensure the AV equipment's durability and performance over time. | quality | 10.00% |
| TQQ02 - Project Implementation | Please provide a plan for the installation process, including resources, timeline and measures to minimise disruption to school activities | quality | 10.00% |
| TQQ03 - Integration with Classroom Devices | Please explain how you will handle integration of the new AV equipment with our existing classroom devices | quality | 10.00% |
| TQQ04 - After-Sales Support and Training | What after-sales support and maintenance services do you offer? What training will you provide to our staff to ensure they can confidently operate and maintain the AV equipment? | quality | 5.00% |
| TQQ05 - Social Value and Sustainability | Please describe how your organisation will deliver meaningful social value and contribute to environmental sustainability throughout the delivery of this contract. | quality | 10.00% |
| Price | — | price | 55.00% |
Participation
Conditions suppliers must meet to bid.
The minimum annual turnover for a bidder shall be £400,000. Bidders must agree to contract under the terms and conditions provided at Annex B to the Invitation to Tender document. Bidders must have, or must be prepared to commit to obtain prior commencement of the Contract, the following levels of insurance: - Product Liability £5 million - Employer's Liability £5 million - Public Liability £5 million - Professional Indemnity cover £1 million Bidders must be compliant with UK GDPR and the Data Protection Act 2018 All of the individuals carrying out the Contract will be required to be subject to an enhanced DBS (Disclosure and Barring Service) check. Bidders must provide a Health & Safety Policy compliant with current legislative requirements. Bidders must have a Carbon Reduction Plan in line with PPN 06/21 (where applicable). Bidders must have a Modern Slavery Statement (if required by law).
Bidders must hold the following certifications (or equivalent internal policy documents): ISO 9001 and ISO 14001. Bidders must employ at least 3 manufacturer-certified engineers (i.e. HikVision, Promethean, SMART etc). Bidders must have successfully delivered at least 3 similar projects, involving delivery installation and integration of AV devices during the last 3 years, to educational customers.
Submission & procedure
- Enquiry deadline
- 23 Jan 2026, 12:00 pm
- Submission deadline
- 18 Feb 2026, 5:00 pm
- Submission address
- Tenders must be submitted by email to procurement@glfschools.org, for the attention of Cath Connolly. Submissions should be clearly marked in the subject heading of the email as "Response to GLF-0018 Tender"
- Electronic submission
- No
- Procedure
- Competitive flexible procedure