Human Resource and Payroll System
Estimated value
£2.6m
Awarded value
—
Suppliers
0
Lots
1
Published
05 Jun 2026
Description
The intended outcome of this procurement is the award of a contract to a single supplier capable of delivering a secure, reliable and integrated HR and Payroll solution that will: • Accurately and efficiently process payroll for the Service’s workforce • Provide a single, trusted source of employee data • Support core HR functions including recruitment, onboarding, learning and development, performance management, absence management and reporting • Improve accessibility and user experience for employees, managers and People Services staff • Strengthen compliance with data protection, employment legislation, Welsh Language Standards and equality requirements • Reduce reliance on manual processes, improve data quality and enhance management information • Provide resilience, business continuity and scalability to support future organisational needs
Scope
- Reference
- SWEU067
- Total value
- £2,650,000 excluding VAT£3,180,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 30 Sept 2026 to 30 Sept 2033Possible extension to 30 Sept 2038
An option to extend for an additional Five Years exists upon satisfactory performance in line with the Contract KPI's
- Main category
- goods
- CPV classifications
- 48450000
- Contract locations
- Wales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Functional Fit and Compliance with the HR & Payroll Specification | quality | — |
| Whole Life Cost | Whole Life Cost of provision of System over 12 years | cost | — |
Participation
Conditions suppliers must meet to bid.
As per tender pack
Submission & procedure
- Enquiry deadline
- 29 Jun 2026, 4:00 pm
- Submission deadline
- 08 Jul 2026, 11:00 am
- Submission address
- https://sell2wales.gov.wales ↗
- Electronic submission
- Yes
- Procedure
- Open procedure