Human Resource and Payroll System

contractFind a TenderRef ocds-h6vhtk-06aee4Procurement Act 2023SME suitableactive

Estimated value

£2.6m

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

05 Jun 2026

Deadline 08 Jul 2026

Description

The intended outcome of this procurement is the award of a contract to a single supplier capable of delivering a secure, reliable and integrated HR and Payroll solution that will: • Accurately and efficiently process payroll for the Service’s workforce • Provide a single, trusted source of employee data • Support core HR functions including recruitment, onboarding, learning and development, performance management, absence management and reporting • Improve accessibility and user experience for employees, managers and People Services staff • Strengthen compliance with data protection, employment legislation, Welsh Language Standards and equality requirements • Reduce reliance on manual processes, improve data quality and enhance management information • Provide resilience, business continuity and scalability to support future organisational needs

Scope

Reference
SWEU067
Total value
£2,650,000 excluding VAT
£3,180,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
30 Sept 2026 to 30 Sept 2033
Possible extension to 30 Sept 2038

An option to extend for an additional Five Years exists upon satisfactory performance in line with the Contract KPI's

Main category
goods
CPV classifications
48450000
Contract locations
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
QualityFunctional Fit and Compliance with the HR & Payroll Specificationquality
Whole Life CostWhole Life Cost of provision of System over 12 yearscost

Participation

Conditions suppliers must meet to bid.

As per tender pack

Submission & procedure

Enquiry deadline
29 Jun 2026, 4:00 pm
Submission deadline
08 Jul 2026, 11:00 am
Submission address
https://sell2wales.gov.wales
Electronic submission
Yes
Procedure
Open procedure