Travel Management Service Provider
Estimated value
—
Awarded value
—
Suppliers
0
Lots
1
Published
31 Oct 2025
Description
NWL are looking for a supplier who can provide travel management services through the use of an online, self-managed, booking portal. We would also require the option for a dedicated offline booking team. The initial contract term will be three years, starting on the 1 July 2026 with the option to extend the contract for a further three year period and then an additional two year period (3+3+2). We have built into the tender timescales a 3 month period for implementation if required. The value of travel bookings was approximately £1.1m in 2024. Please see the full scope of works contained in the Scope of Works document in the Conditions of Participation.
Scope
- Reference
- NW2932
- Total value
- £9,000,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 30 Jun 2026 to 30 Jun 2029Possible extension to 30 Jun 2034
The initial term of the contract will be three years. A further extension may be granted for 3 years based on supplier performance and business need. There is also a subsequent two year extension period available that may be granted on the same basis.
- Main category
- services
- CPV classifications
- 63516000
- Contract locations
- North East England, United KingdomSuffolk, United KingdomEast of England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | — | price | 20.00% |
| Quality | — | quality | 80.00% |
Participation
Conditions suppliers must meet to bid.
Please refer to the description in the competitive flexible procedure.
Submission & procedure
- Submission address
- Applicants are asked to note that this procurement process will be conduced electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called 'Ariba' (https://s1.ariba.com). Expressions of interest from this notice must be sent to the e-mail address jack.burgess@nwl.co.uk before the deadline date of the 26 November 2025 at 12:00hrs. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed COPs is the 3rd December 2025 at 12noon. When sending expression of interest, applicants must provide the following information: 1) Full company name 2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail address and telephone number.
- Electronic submission
- Yes
- Procedure
- Competitive flexible procedure