Crown Records Management Limited

SMEBusiness servicesUK · LivingstonCompany No. SC162101

Crown Records Management Limited is a UK limited company, based in Livingston, incorporated in 1995. Has won 28 UK public-sector contracts worth £422.4m across 14 buyers, primarily Government Commercial Agency and business services work.

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Active contracts

no new awards in 30d

Contracted (12m)

£250.0m

▲ 223092% vs prior 12m

Framework headroom (12m)

£60k

eligibility, not revenue

Public buyers

stable this month

Top buyer share

59%

Government Commercial Agency

Buyer concentration

Each block sized by share of total award value. A dominant block signals dependency on one buyer.

Severe concentration. Top buyer alone = 59% of revenue.

Government Commercial Agency

£250.0m

59%

NHS London Procurement Partnership (Hosted by Guy's and St Thomas' NHS FT)

£111.1m

26%

Crown Commercial Service

£31.8m

NHS Shared Business Services Ltd (NHS SBS)

£11.8m

Espo

£10.7m

Other (5 buyers)

Title	Buyer	Award type	Value	Awarded	Status
Records Information Management, Digital Solutions and Associated Services 2	Government Commercial Agency	Shared contract	£250.0m lot total · 7 suppliers	13 Feb 2026	pending
Digital Documents Solutions (DDS) Framework	NHS London Procurement Partnership (Hosted by Guy's and St Thomas' NHS FT)	Shared contract	£111.1m lot total · 45 suppliers	01 Nov 2021	expired
Records Information Management, Digital Solutions & Associated Services (Lots 1-4)	Crown Commercial Service	Shared contract	£21.8m lot total · 11 suppliers	07 May 2021	expired
Document Storage, Records Management and Integrated Solutions	NHS Shared Business Services Ltd (NHS SBS)	Shared contract	£11.8m lot total · 17 suppliers	07 Jul 2021	expired
Records Information Management, Digital Solutions & Associated Services (Lot 5)	Crown Commercial Service	Shared contract	£10.0m lot total · 6 suppliers	04 May 2021	expired
390_22 Document Management Solutions	Espo	Framework call off	£7.0m ceiling · ~£302k share (÷23)	12 Jan 2023	expired
Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions	HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (“UHCW”)	Shared contract	£6.7m lot total · 9 suppliers	15 Jun 2020	expired
390_18 Document Management Solutions	Espo	Framework call off	£3.8m ceiling · ~£234k share (÷16)	23 Oct 2018	expired
PCS - Crown - Ophthalmology GOS form scanning	NHS England	Direct contract	£112k	26 Jun 2024	expired
Legacy Records Storage 2024/25 - Crown	NHS England	Direct contract	£83k	31 Mar 2024	expired
Legacy Records Storage 2025/26 - Crown	NHS England	Framework call off	£60k ceiling · ~£60k share	30 Sept 2025	expired
Provision of a Record Management Service	NHS South West - Acutes	Direct contract	£49k	10 Mar 2017	expired
Storage of backup tapes	MHRA	Direct contract	£30k	31 Jan 2018	expired
Storage of back-up tapes	Public Health England	Direct contract	£25k	01 Mar 2017	expired
Shredding Services RAF Wyton	Ministry of Defence	Direct contract	£10k	27 Apr 2023	expired

Crown Records Management Limited

Buyer concentration

Contracts won · 28 total · 13 active · 14 expired

Top buyers · by total award value

Award value — last 8 quarters

Category mix — CPV divisions

Geographic spread

Modifications received · scope growth on existing wins

Compliance scorecard

Financial health

Company information

Corporate structure

Companies House data

Peer suppliers

News mentions

Compliance scorecard

Financial health

Company information

Corporate structure

Crown Records Management Limited

Companies House data

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