Records Information Management, Digital Solutions and Associated Services 2
Estimated value
—
Awarded value
£500.0m
Suppliers
22
Lots
4
Published
23 Feb 2026
Description
This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: ● storage ● scanning (on demand and bulk) ● shredding, destruction and disposal ● digital workflow solutions ● hybrid mail, inbound and outbound mail and data entry services ● cloud based hosting (SaaS) solution ● 3rd party interim technical resources ● specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) ● NHS Preparation of Patient Record Preparation services The original Procurement identifier (OCID) of ocds-h6vhtk-0503c8 was published within the UK4 Tender notice on 22 August 2025 and this was replaced on 8 October 2025 with the following Procurement identifier (OCID) ocds-h6vhtk-05aa81 Lot 2 has been awarded in line with Attachment 2 How to tender, paragraph 20.6 and 20.8
Scope
- Reference
- RM6346
- Commercial tool
- Standalone contract
- Contract dates
- 23 Mar 2026 to 22 Mar 2030
- CPV classifications
- 48000000483111004861300048800000631200006312100063121100642162007221278072220000722221007222220072222300722230007231200072312100723122007231300072512000791310007921200079212200793110007931120079410000799951007999520079996100799991009251200092512100
- Contract locations
- UK, United KingdomGG, GuernseyIM, Isle of ManJE, Jersey
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Social Value Delivery | You must read the Attachment 2d Quality questionnaire for the details of this question’s requirement, response guidance and marking scheme | quality | 10.00% |
| Contract Management | You must read the Attachment 2d Quality questionnaire for the details of this question’s requirement, response guidance and marking scheme | quality | 15.00% |
| Supporting Buyers entering and exiting Call-Off Contracts | You must read the Attachment 2d Quality questionnaire for the details of this question’s requirement, response guidance and marking scheme | quality | 25.00% |
| Price | You must read the Attachment 2d Quality questionnaire for the details of this question’s requirement, response guidance and marking scheme | price | 50.00% |
| Specialist Records Management Services | You must read the Attachment 2d Quality questionnaire for the details of this question’s requirement, response guidance and marking scheme | quality | 25.00% |
Participation
Conditions suppliers must meet to bid.
The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender.
The conditions of participation relating to technical capability are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire and Attachment 2 How to tender.
Submission & procedure
- Procedure
- Open procedure
Award details· 4 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£100.0m
Award date
13 Feb 2026
Contract start
05 Mar 2026
Contract end
04 Mar 2030
Lots · 4 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Records Information Management Services | £100.0m | complete |
| 2 | Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services | £250.0m | complete |
| 3 | Full Management of National Health Service (NHS) Patient Records (Off Site) | £100.0m | complete |
| 4 | Specialist Records Management Services | £50.0m | complete |