Provision of Museums Collections Management System (CMS)

Leicester City CouncilcontractFind a TenderRef ocds-h6vhtk-050c9eProcurement Act 2023SME suitableVCSE suitableactive
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Estimated value

Awarded value

Suppliers

1

1 SME

Lots

1

1 awarded

Published

04 Jun 2026

Description

Leicester City Council has awarded a contract for the provision of a Museums Collections Management System (CMS) for Leicester Museums and Galleries. The selected cloudbased solution will support the management and tracking of a diverse range of collection objects, including detailed cataloguing, acquisition history, condition reporting, location tracking, loans management, and media attachments. The system provides secure access to collection data, facilitates migration from the existing Mimsy XG platform, and supports compliance with UK Museum Accreditation requirements, including SPECTRUM 5 standards. The solution also delivers advanced search and reporting functionality, together with ongoing support and training services.

Scope

Reference
1018ZHTCI
Commercial tool
Standalone contract
Contract dates
30 Sept 2026 to 30 Sept 2029
Possible extension to 30 Sept 2031

Initial term of 3 years with option to extend for 1+1 years

CPV classifications
48000000
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Quality quality60.00%
Price price40.00%

Submission & procedure

Procedure
Below threshold - open competition

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

Contract start

Contract end

Awarded to