Supply of Events Services including Equipment and Event Stewarding
Estimated value
—
Awarded value
—
Suppliers
18
Lots
10
Published
31 Jul 2026
Description
South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding. It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot. Direct Award - for services of and identical or very similar nature to that already priced, it is intended that this work will be directly awarded to the first ranked supplier. In the event that they are unable to carry out the work it will be awarded to the 2nd ranked supplier, then 3rd ranked supplier. Further competition - for services where direct award is deemed not appropriate, e.g. it is not of similar nature to priced at set up of framework. Such competition will be subject to lowest price. The Framework Agreement will be drawn down by way of purchase order.
Scope
- Reference
- F8905
- Commercial tool
- Standalone contract
- Contract dates
- 31 Mar 2026 to 31 Mar 2029Possible extension to 31 Mar 2030
3 years with options to extend for a period of up to 1 x 12 months
- CPV classifications
- 79950000
- Contract locations
- North East England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | — | price | 80.00% |
| Stock Availability | — | quality | 5.00% |
| Delivery and Timescales | — | quality | 5.00% |
| Customer Services | — | quality | 5.00% |
| Quality | — | quality | 5.00% |
| Price | — | price | 65.00% |
| Inspections | — | quality | 5.00% |
| Delivery and Timescale | — | quality | 5.00% |
| Quality | — | quality | 10.00% |
| Skills and Experience | — | quality | 5.00% |
| Contract Management | — | quality | 5.00% |
| Price | — | price | 70.00% |
| Reactive Repairs | — | quality | 10.00% |
| Price | — | price | 60.00% |
| Skills and Experiences | — | quality | 5.00% |
| Equipment | — | quality | 5.00% |
| Reactive Repairs | — | quality | 5.00% |
| Inspection | — | quality | 10.00% |
| Stock | — | quality | 5.00% |
| Skills and Experience | — | quality | 10.00% |
| Availability | — | quality | 10.00% |
| Personnel | — | quality | 10.00% |
| Equipment | — | quality | 10.00% |
Submission & procedure
- Procedure
- Open procedure
Award details· 10 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
—
Award date
—
Contract start
—
Contract end
—
Lots · 10 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | BARRIERS | — | complete |
| Lot 2 | LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS | — | complete |
| Lot 3 | BIG SCREENS | — | complete |
| Lot 6 | PA SYSTEMS FOR OUTDOOR EVENTS | — | complete |
| Lot 7 | LIGHTING FOR OUTDOOR EVENTS | — | complete |
Award 1· 3 suppliers
Awarded —
Award 2· 1 supplier
Awarded —
Award 3· 3 suppliers
Awarded —
Award 4· 1 supplier
Awarded —
Award 5· 1 supplier
Awarded —
Award 6· 1 supplier
Awarded —
Award 7· 2 suppliers
Awarded —
Award 8· 3 suppliers
Awarded —
Award 9· 1 supplier
Awarded —
Award 10· 2 suppliers
Awarded —
Total lots
10
Awarded
10
Estimated total
—
Awarded total
—
BARRIERS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
LARGE FESTIVAL STAGE FOR OUTDOOR FESTIVAL EVENTS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
BIG SCREENS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
PA SYSTEMS FOR OUTDOOR EVENTS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
LIGHTING FOR OUTDOOR EVENTS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
MARQUEES FOR EVENTS OUTDOOR, TABLES AND CHAIRS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
RADIO SYSTEMS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
EVENT STEWARDING
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
PA, LIGHTING AND AV PROVISION FOR INDOOR EVENTS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
MOBILE STAGE PACKAGE, SMALL EVENTS
Start
31 Mar 2026
End
31 Mar 2029
Estimated
—
CPV
Other contracts from South Tyneside Borough Council
Full notice and award history for this contracting authority is on the buyer profile.
Other contracts awarded to HI-LIGHTS THEATRE SERVICES LIMITED· 6
Cross-buyer view of this supplier's public-sector wins.
| Title | Type | Value | Published |
|---|---|---|---|
| FRAMEWORK FOR THE SUPPLY OF EVENT SERVICES INCLUDING EQUIPMENT AND EVENT STEWARDING | contract | — | 13 Mar 2026 |
| Christmas Market Power Distribution and Lighting 2025 | contract | — | 13 Oct 2025 |
| Christmas Market Power Distribution and Lighting 2025 | contract | — | 16 Sept 2025 |
| PB2022-00678 - Bonfire Night Infrastructure | contract | £36k | 19 Apr 2022 |
| Event Services including Equipment and Event Stewarding | contract | — | 04 Jan 2022 |
| FRAMEWORK FOR THE SUPPLY OF EVENT SERVICES INCLUDING EQUIPMENT AND EVENT STEWARDING | call off | £22k | 28 Nov 2018 |