Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea

Southend-on-Sea City CouncilcontractFind a TenderRef ocds-h6vhtk-05a079Procurement Act 2023SME suitablepending
View buyer

Estimated value

Awarded value

£355k

Awarded 01 Apr 2026

Suppliers

1

1 SME

Lots

1

1 awarded

Published

14 Apr 2026

Description

Southend on Sea City Council is seeking to engage an experienced and qualified supplier to fulfil low value installations, servicing, maintenance and responsive repairs to air conditioning and ventilation equipment within Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works. All potential contractors must hold F-Gas Certification. The duration of the contract is for 3 years with the option to extend for up to an additional 3 years. The contract will be let under a JCT Measured Term Contract

Scope

Reference
DN791548
Commercial tool
Standalone contract
Contract dates
31 May 2026 to 31 May 2029
Possible extension to 31 May 2032

The Contract may be extended beyond the Initial Term on a maximum of 3 (three) occasions, for a period of up to 1 (one) year on each occasion (each a "Renewal Period") at the Council's sole discretion, by the Council giving the Successful Supplier not less than 3 (three) months' notice prior to the expiry of the Initial Term or the Renewal Period (as applicable).

CPV classifications
42500000
45331000
50700000
Contract locations
Southend-on-Sea, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Qualityquality40.00%
Priceprice60.00%

Participation

Conditions suppliers must meet to bid.

F Gas Certification is a mandatory requirement. Engineers must hold NVQ Level 2 qualification in refrigeration and ventilation (or equivalent) Industry membership to an accredited trade association relating to air conditioning and ventilation.

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£355k

Award date

01 Apr 2026

Contract start

31 May 2026

Contract end

31 May 2029

Awarded to