Description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide an open access social welfare advice service for adults in Portsmouth. The service will provide specialist and generalist advice to residents and improve outcomes for anyone living or working within the boundaries of the city and also be accessible by Portsmouth City Council (Portsmouth Homes) tenants accommodated outside of the city.
Service background
The purpose of the Service is to: "Provide the right advice and appropriate support to help me solve my problem".
The Service will provide expert advice on housing, welfare benefits, debt, income maximisation, employment rights, general family issues, and consumer issues, and general advice on other queries, such as access to services and support. The service will hold registration with the Financial Conduct Authority for specialist debt counselling, and employ or have volunteers that are approved intermediaries for Debt Relief Orders.
All advice provided must be completely free of charge, confidential and impartial. The Service will be accessible in-person from a central location(s) within Portsmouth, as well as by telephone, email, and other channels that meet customers' needs. Home visits will also be offered where deemed necessary and appropriate.
The key outcomes for the service are centred around; financial wellbeing, housing stability, access to rights and entitlements, family and social stability, health and wellbeing, digital and self-advocacy, and service/system level outcomes.
The service will aim to provide early help to prevent customers reaching crisis point, and for those customers in crisis, it will help them to find solutions and address the underlying root causes to reduce the risk of future crisis.
This tender is for the re-procurement of an existing service. The current provider, You Trust, were awarded the contract following an advertised tender process undertaken in 2022. TUPE will apply to this service.
In 2024/25, 14,288 people accessed the service with 13,666 receiving direct support. The service assists approximately 1,150 people per month and around 265 per week.
The highest areas of demand currently are: welfare benefits, debt, housing, consumer issues, and other issues including family and employment rights.
Contract value
The contract is being funded via two sources. The council's internal department budget will be used to fund the core contract at a value of £295,000 per annum and £1,475,000 over the maximum 5-year term.
External funding via the Crisis and Resilience Fund (which runs for 3-years, 1 April 2026 - 31 March 2029) will be used to supplement the core contract for the purpose of providing outreach and community-based provision with the aim of increasing accessibility. This funding totals £241,666 over the initial 3-year contract term.
The procurement will be run in accordance with the following timetable, however the council may depart from this where needed.
1. Contract notice published on FTS 27 May 2026
2. Procurement documents available on In-tend 27 May 2026
3. Deadline for requests for clarification 17 June 2026
4. Tender return deadline 3 July 2026
5. Evaluation & Moderation 6 July - 24 July 2026
6. Interviews/Presentations w/c 27 July 2026
7. Final evaluation of tenders completed 31 July 2026
8. Notify suppliers 18 August 2026
9. Standstill period 19 - 28 August 2026
10. Contract award 1 September 2026
11. Start of Contract 1 December 2026