Description
Portsmouth City Council ('the Council') is inviting applications from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found.
Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00. The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on temporary accommodation providers was in excess of ?5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of ?20,000,000.
Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive):
o When the placement is required (can be immediate/same day)
o Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location)
o Level of accessibility required (e.g. for persons with mobility impairments)
o Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation)
o Cost of placement, either on a per-night or per-placement basis
o Acceptance of Council Purchase Order Terms & Conditions and associated payments conditions
Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028 12:00.
Suppliers should note the following documentation must be returned via the council's e-sourcing solution In tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements:
o A fully completed Supplier Requirements Questionnaire (SRQ) document
o Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document
Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this.