Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision
Estimated value
—
Awarded value
—
Suppliers
21
Lots
4
Published
13 Oct 2021
Description
Crown Commercial Service (CCS) as the Authority is in partnership YPO and ESPO has put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. The framework includes: Hardware Devices and Consumable Products, Software Products, Document Workflow, Central Print Room and Reprographics, Cloud Based Hosting, Financing options, Operational and Deployment Services and Managed Service provision. The full Specification for each lot is detailed in Annexes A-D. Suppliers have been required to provide all of the mandatory services stated within the lot they are bidding for. Bidders have been required to sign Attachment 11 — non-disclosure agreement before being able to view the full document suite.
Scope
- Reference
- RM6174
- Commercial tool
- Standalone contract
- Main category
- goods
- CPV classifications
- 301000003012000030121000301211003012120030123000301250003017400030192400302321003023213048000000483111004861300048773100488000005031000050313000503131005031320072212311722127727221278072220000722210007222210072222200722223007222300072228000725120007921200079212200793110007931120079410000795200007952100079800000798100007981100079820000798210007999510030121300
- Contract locations
- UK
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | N/A | quality | — |
| Price | 100 | quality | — |
| — | 100 | price | — |
| Quality | 50 | quality | — |
| Price | 50 | quality | — |
| — | 50 | price | — |
| Quality | 70 | quality | — |
| Price | 30 | quality | — |
| — | 30 | price | — |
Submission & procedure
- Procedure
- Open procedure
Award details· 21 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
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Award date
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Contract start
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Contract end
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Lots · 4 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| Lot 1 | Multifunctional Devices (MFD’s) and Basic Print Management Software and Associated Services | — | cancelled |
| Lot 2 | Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated Services | — | cancelled |
| 3 | Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow under Managed Service Provision | £325.0m | cancelled |
| 4 | Print Consultancy Services | £50.0m | cancelled |
Award 1· 1 supplier
Awarded —
Award 2· 1 supplier
Awarded —
Award 3· 1 supplier
Awarded —
Award 4· 1 supplier
Awarded —
Award 5· 1 supplier
Awarded —
Award 6· 1 supplier
Awarded —
Award 7· 1 supplier
Awarded —
Award 8· 1 supplier
Awarded —
Award 9· 1 supplier
Awarded —
Award 10· 1 supplier
Awarded —
Award 11· 1 supplier
Awarded —
Award 12· 1 supplier
Awarded —
Award 13· 1 supplier
Awarded —
Award 14· 1 supplier
Awarded —
Award 15· 1 supplier
Awarded —
Award 16· 1 supplier
Awarded —
Award 17· 1 supplier
Awarded —
Award 18· 1 supplier
Awarded —
Award 19· 1 supplier
Awarded —
Award 20· 1 supplier
Awarded —
Award 21· 1 supplier
Awarded —
Total lots
4
Awarded
2
Estimated total
£375.0m
Awarded total
—
Multifunctional Devices (MFD’s) and Basic Print Management Software and Associated Services
Start
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End
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Estimated
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CPV
Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated Services
Start
—
End
—
Estimated
—
CPV
Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow under Managed Service Provision
Start
—
End
—
Estimated
£325.0m
CPV
Print Consultancy Services
Start
—
End
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Estimated
£50.0m
CPV
Other contracts from The Minister for the Cabinet Office acting through Crown Commercial Service
Full notice and award history for this contracting authority is on the buyer profile.
Other contracts awarded to Ricoh UK Ltd· 10
Cross-buyer view of this supplier's public-sector wins.
| Title | Type | Value | Published |
|---|---|---|---|
| Award notice for Printing, Scanning and Copying, including Equipment Lease Agreement | contract | £143k | 10 Jul 2026 |
| HCC Feb 2026 - The Provision of a Framework for the Supply of Cut Paper, Card and Envelopes - AWARD | contract | — | 07 Jul 2026 |
| MFD Provision (N&S) | contract | £219k | 01 Jul 2026 |
| HCC Feb 2026 - The Provision of a Framework for the Supply of Cut Paper, Card and Envelopes | contract | — | 30 Jun 2026 |
| Provision of Multi Functional Devices with support via Lease Call Off | contract | £387k | 26 Jun 2026 |
| Multi Functional Devices and Digital Solutions | contract | — | 05 Jun 2026 |
| Provision of Multifunctional Devices (MFDs) to Lincolnshire Police | contract | £245k | 13 May 2026 |
| Print Room Leased Equipment | contract | £425k | 22 Apr 2026 |
| Leasing and Supply of Multifunctional Print Devices | contract | £286k | 14 Apr 2026 |
| Digital Transformation Solutions and Enterprise Services | contract | — | 27 Mar 2026 |